Working from home has become the new normal. Learn how to optimally plan and set up your home office workspace during a move – for maximum productivity in your new home.
The pandemic has permanently changed the working world. Home office has become the norm for many Swiss workers. During a move, it's essential to plan the perfect workspace from the beginning – for optimal productivity in your new home.
The New Reality: Home Office as Standard
Home Office Boom in Switzerland
After the pandemic, over 60% of Swiss office workers regularly work from home. This change requires careful planning of the workspace with every move.
Challenges When Moving
Technical Complexity:
- Safely transport sensitive IT equipment
- Set up internet connection in time
- Correctly position ergonomic furniture
Spatial Planning:
- Separate work area from living area
- Create optimal lighting conditions
- Establish quiet zone for concentrated work
Preparing the Home Office Move
6 Weeks Before Moving: Plan Digital Infrastructure
Organize Internet Connection:
- Compare providers and order in time
- Minimum 50 Mbps for video conferences
- Set up backup solution via mobile
Create IT Inventory:
- Photograph and document all devices
- Note serial numbers and licenses
- Create backup of important files
4 Weeks Before Moving: Design Workspace
Plan Room Layout:
- Determine ideal position for desk
- Optimize daylight usage
- Identify and avoid noise sources
Consider Ergonomics:
- Measure screen height and distance
- Document chair settings
- Plan lighting for screen work
Safe Transport of IT Equipment
Professional Packaging of Electronic Devices
Computers and Monitors:
- Use original packaging or professional alternatives
- Protect hard drives from shocks
- Label and pack cables individually
Special Transport Conditions:
- Climate-controlled vehicles for sensitive hardware
- Separate transport box for particularly valuable devices
- Antistatic packaging materials
Extend Insurance Coverage
- Electronics insurance for home office equipment
- Transport insurance for valuable IT components
- Clarify business interruption with employer
Setting Up Ergonomic Workplace
The Right Furniture Choice
Desk:
- Height-adjustable for optimal ergonomics
- At least 120x80 cm for sufficient space
- Stable construction for heavy monitors
Office Chair:
- Lumbar support for the back
- Armrests at correct height
- Wheels for hard floors or carpet
Optimize Technical Setup
Monitor Setup:
- Top edge of monitor at eye level
- 50-70 cm distance to screen
- Second monitor for increased productivity
Lighting:
- Daylight from the side, not from behind
- Additional desk lamp for evening hours
- Glare protection for screen work
Legal Aspects of Home Office
Tax Deductibility
Home Office Regulations:
- Separate rooms tax-advantaged
- Proportional costs for mixed use
- Moving costs for workspace deductible
Labor Law and Safety
Employer Obligations:
- Ergonomic workplace equipment
- Cost coverage for office furniture
- Workplace safety also in home office
Increase Productivity in New Home Office
Psychological Workspace Design
Promote Concentration:
- Visual separation from living area
- Personal items for well-being
- Plants for better air quality
Work-Life Balance:
- Maintain fixed working hours
- Clear rituals for work start and end
- Consciously design breaks
Technical Optimization
Network Performance:
- WiFi boosters for stable reception
- Ethernet cables for critical connections
- Separate work WiFi for security
Software Organization:
- Set up cloud synchronization
- Implement backup strategies
- Optimally configure collaboration tools
Regional Characteristics in Switzerland
Urban vs. Rural Areas
Cities (Zurich, Basel, Geneva):
- Smaller apartments require clever space usage
- Noise protection particularly important
- Fast internet connections available
Rural Areas:
- More space for separate home office
- Quiet for concentrated work
- Check internet speed
Swiss Work Culture
- High expectations for professionalism
- Punctuality also in home office
- Discretion during video conferences
Avoid Common Mistakes
Technical Problems
Internet Failure on First Working Day:
- Backup solution via mobile
- Smartphone hotspot function
- Coworking space as alternative
Neglecting Ergonomics:
- Provisional solutions often become permanent
- Health consequences from poor posture
- Productivity loss through discomfort
Organizational Challenges
Not Defining Working Hours:
- Avoid constant availability
- Communicate fixed office hours
- Boundaries between work and leisure
Sustainable Home Office Solutions
Environmentally Conscious Setup
- Energy-saving LED lighting
- Used office furniture in good condition
- Recycling old electronics
Long-term Planning
- Choose future-proof technology
- Modular furniture for flexibility
- Investment in quality over quantity
Gerber Transport Home Office Service
Specialized Services
IT Transport:
- Professional packaging of electronic devices
- Climate-controlled vehicles for sensitive hardware
- Insurance coverage for valuable equipment
Workspace Setup:
- Ergonomic furniture assembly
- Cable management and organization
- Functional test of all devices
Additional Services
- Coordination with IT service providers
- Appointment coordination with internet providers
- Consultation on optimal space usage
Checklist for Perfect Home Office Move
6 Weeks Before:
- ✅ Order internet connection
- ✅ Create IT inventory
- ✅ Plan workspace in new home
2 Weeks Before:
- ✅ Organize special packaging for IT equipment
- ✅ Backup all important files
- ✅ Clarify working hours for moving days with employer
1 Day Before:
- ✅ Label all cables
- ✅ Set up emergency hotspot
- ✅ Save important files locally
After the Move:
- ✅ Test internet setup
- ✅ Check workplace ergonomics
- ✅ Configure backup systems
Conclusion
A well-planned home office move is an investment in your professional future. With proper planning and professional support, you create optimal working conditions for maximum productivity in your new home.
Planning a move with home office workspace? Gerber Transport offers specialized services for safe and professional setup of your new work area. Contact us for customized consultation.
Gerber Transport – Your partner for the modern working world. We understand that your home office is more than just a workplace.
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